How to Repair ‘Outlook data file cannot be accessed’ on Windows 10 PC

There are a lot of reasons why an Outlook data file cannot be accessed, but the most common of them all is the 0x8004010F error that appears when sending/receiving mail in Outlook. If you have experienced this error, then this article is for you.

What causes ‘Outlook data file cannot be accessed’?

When this error occurs, you can’t send or receive emails and Outlook keeps displaying the error on your screen. This error is usually the result of a corrupted Outlook profile or trying to access a moved .PST file. There are multiple ways to fix this issue and get Outlook to recognize the data files.

How to solve the “Cannot access Outlook data file” problem?

Perform a “quick fix” or “online fix”

  1. Press the Windows+I key.
  2. Then click on “Applications” to access the application settings.
  3. Then click on “Apps and Features.”
  4. Scroll down and click on “Office Professional” to select it. Then click “Change” to change it.
  5. Click on the radio button next to “Quick Restore”.
  6. After that, you need to click on the “Restore” button.
  7. If Quick Restore does not solve the problem, select the “Online Restore” option and click “Restore”.

Create a new profile

  1. Press the Windows + R key at the same time.
  2. Then simply type “control” in the terminal and press Enter.
  3. Once the control panel screen is displayed, click on the drop-down menu next to “View by:”.
  4. Then click and select the “Small icons” option.
  5. Click on “Mail (Microsoft Outlook) (32-bit).”
  6. Then click “View Profiles…” to check the profiles.
  7. Then click “Add…” to add a new profile.
  8. Give the new profile a name of “NewProfile” or another name of your choice.
  9. Click the “OK” button.
  10. Then select the “Manual setup or additional server types” options.
  11. Then click “Next” to continue.
  12. Then click the radio button next to “POP or IMAP”.
  13. Click “Next” again.
  14. In the next step, fill in the area on the left as indicated. Just enter “your name,” “your email address,” account type, etc.
  15. Then click on “existing Outlook data file:”
  16. Click “Browse” and navigate to the location of the Outlook file.
  17. Simply select the appropriate file.
  18. Click “OK” to select the file.
  19. Now click “Next” and continue with the rest of the process.
  20. When you are finished with the email settings, check the “Always use this profile” box.
  21. Select “NewProfile” from the list.
  22. Click “Apply” and “OK” to save the settings.

Create a sample location

  1. Open Outlook on your computer.
  2. Once it is open, click “File” and “Info:”.
  3. On the right side, click on “Account Settings” and again on “Account Settings…” to access it.
  4. Go to “Email.”
  5. Select your email account here and click “Edit Folder” to open it.
  6. Then click “New Outlook data file.”
  7. Give the new data file a name of your choice (for example, “SAMPLE”).
  8. Now expand the new data file (e.g. “SAMPLE”) and select the “Inbox” subfolder.
  9. Click “OK” to save your changes.
  10. When you are back at the “Account Settings” screen, click “Change Folder” again.
  11. Now select the Inbox folder of the desired data file.
  12. Finally, click “OK” to solve the problem.

Frequently Asked Questions

  1. Restart Outlook and check your Internet connection.
  2. Check the account settings.
  3. Create a new Outlook profile and set up an email account using the automatic account.
  4. Manually configure the email account.
  5. Restore the old Outlook profile.

First, open the Microsoft Office application, click on File, then select Open and Export -> Open Outlook data file. Navigate to the PST file you want to open and click OK. The PST file appears at the bottom of the navigation bar as an Outlook Data File. View folders in the PST file just like any other folder in Outlook.

  • Outlook does not close properly, forcing outlook.exe to run in the background.
  • The PST file is saved in the background.
  • A software conflict with Outlook or faulty add-ons.
  • Damaged or corrupted PST file due to overload, hard drive error, system failure, or Outlook (most common cause).

Leave a Reply

Your email address will not be published. Required fields are marked *