Out of Office recurring auto-reply for certain days of the week in Outlook

  • How to set up recurring Out of Office auto-reply for certain days of the week in Outlook 2016.
  • Microsoft hasn’t been able to add this into their systems as of yet.
  • It should work 100% of the time as long as the headers are all correct with the rules.

 

Welcome to the world of hassle-free email management! In this article, we will explore an ingenious feature of Outlook 2016 that allows you to set up recurring out of office auto-replies on specific days. Say goodbye to repetitive tasks and hello to enhanced productivity as we unravel the secrets to effortlessly managing your email communication.

Setting up a recurring out of office auto-reply in Outlook 2016

To set up a recurring out of office auto-reply in Outlook 2016, follow these steps:

1. Open Outlook and click on the “File” tab in the top left corner.
2. Select “Options” from the left-hand menu.
3. In the Outlook Options window, click on “Mail” on the left-hand side.
4. Scroll down to the “Send Messages” section and click on “Automatic Replies (Out of Office).”
5. In the Automatic Replies window, click on the “Send automatic replies” checkbox.
6. Specify the start and end dates for when you want the auto-reply to be active.
7. In the “Inside My Organization” tab, enter the message you want to send as your auto-reply.
8. In the “Outside My Organization” tab, enter a different message if desired.
9. Click “OK” to save your settings.

Your out of office auto-reply will now be set up and will automatically send replies to incoming emails during the specified dates.

Configuring the time range and recurrence pattern

To configure the time range and recurrence pattern for a recurring out of office auto-reply in Outlook 2016, follow these steps:

1. Open Outlook 2016 and navigate to the Calendar view.
2. Click on the “New Appointment” button to create a new appointment.
3. In the appointment window, enter a subject and any other relevant details for your auto-reply.
4. In the “Start time” and “End time” fields, specify the time range during which you want the auto-reply to be active.
5. To set a recurrence pattern, click on the “Recurrence” button in the “Options” group on the ribbon.
6. In the “Appointment Recurrence” window, select the desired recurrence pattern, such as daily, weekly, or monthly.
7. Configure any additional recurrence settings, such as the end date or number of occurrences.
8. Click “OK” to save the recurrence pattern and return to the appointment window.
9. In the appointment window, click on the “Save” button to save the auto-reply appointment.
10. Your out of office auto-reply will now be active during the specified time range and recurrence pattern.

Note: This method applies to Outlook 2016 and may vary slightly for other versions or Office 365.

Best practices for recurring emails

  • Plan ahead: Determine the specific days or periods when you need to set up an out of office auto-reply.
  • Use Outlook 2016’s recurring appointment feature: Create a recurring appointment on your calendar for the days or periods when you’ll be out of the office.
    Plan ahead: Determine the specific days or periods when you need to set up an out of office auto-reply.
Use Outlook 2016's recurring appointment feature: Create a recurring appointment on your calendar for the days or periods when you'll be out of the office.
  • Set up an out of office auto-reply template: Create a customized auto-reply message that explains your availability during the specified days or periods.
  • Enable the Out of Office Assistant: Turn on the Out of Office Assistant feature in Outlook 2016.
  • Select the recurring appointment as the Out of Office period: Link the recurring appointment you created to the Out of Office Assistant.
  • Customize your auto-reply settings: Configure the Out of Office Assistant to send automatic replies only during the specified recurring days or periods.
    Select the recurring appointment as the Out of Office period: Link the recurring appointment you created to the Out of Office Assistant.
Customize your auto-reply settings: Configure the Out of Office Assistant to send automatic replies only during the specified recurring days or periods.
  • Include relevant details: Ensure your auto-reply message includes important information such as alternative contacts or resources for assistance.
  • Test your auto-reply: Send a test email to verify that your out of office auto-reply is functioning correctly.
  • Monitor and update: Regularly review and update your recurring out of office auto-reply settings as needed to reflect any changes in your availability.

Steps to schedule and manage recurring emails in Outlook




Recurring Out of Office Auto-Reply on Certain Days in Outlook 2016

Step Description
Step 1 Open Microsoft Outlook 2016
Step 2 Click on the “File” tab in the top-left corner
Step 3 Select “Options” from the drop-down menu
Step 4 In the Outlook Options window, click on “Mail” in the left sidebar
Step 5 Scroll down to the “Automatic replies” section
Step 6 Check the box next to “Send automatic replies”
Step 7 Click on the “Only send during this time range” checkbox
Step 8 Select the start and end dates for the recurring auto-reply
Step 9 Set the time range for the auto-reply
Step 10 Type the message you want to send as the auto-reply
Step 11 Click on “OK” to save the settings


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